Notification channel
To promote an open, transparent and safe culture, we have introduced a whistleblowing channel. The introduction of the Whistleblower Protection Act and the European Union’s Whistleblower Protection Directive are the basis for the introduction of the Whistleblower Reporting System.
The Whistleblowing Channel, provided by Juuriharja, is a confidential channel to bring to internal investigation a suspicion of possible misconduct or policy violation. Whistleblowing can be done anonymously.
In the first instance, it is a good idea to raise your concern or suspicion with your line manager or management. This channel is intended for reporting violations or misconduct. Below are examples of situations that should be reported.
- Environmental law violations
- Inaccuracy of books and records
- Human rights violations
- Corruption and bribery
- Code of Conduct related People-issues like discrimination and harassment
- Fraud and theft
- Conflicts of interest
- Collusion with competitors
- Supplier Code of Conduct violations
The whistleblowing system has been implemented in such a way that the whistleblower can choose whether to be identified or to report anonymously. All reports will be treated confidentially and in a way that protects the privacy of the whistleblower and the subject.
Personal data is processed in accordance with the obligations under the Data Protection Act (1050/2018). A report can be filed on the basis of suspicion and without actual evidence, as long as it is made honestly and in good faith. Whistleblowing reports are handled by nominated persons, who will launch the necessary investigations. Case management is confidential and impartial.
Confidentiality also applies when the whistleblower reveals her/his/their identity. If the report concerns one of the case managers, she/ he/they is not involved in the case management and investigation of the case. Once received, we will acknowledge receipt of your report within 7 days. If necessary, we will ask you for further information during the investigation.
This step will also be done through the channel, confidentially and anonymously. We will inform you of the outcome of the investigation via the First Whistle within 3 months of the notification.
At the end of the reporting process, you will receive a personal code to track the progress of the report. If you have filed a report and lose the case code, please file a new report referring to your original report. This will allow us to continue the investigation in cooperation with you. All messaging happens within the system and using your case code, you need to be active and return to the system to check if you have messages.